Introduction

The Old Berkeley Beagles (OBB) maintain a pack of hounds and undertakes legal hunting activities during the hunting season. We are registered with the Association of Masters of Harriers and Beagles (AMHB). We also run hunt events, fundraisers, information evenings and other activities associated with the hunting community. This privacy policy explains how we use your personal information in accordance with data privacy legislation.

 

How we use your information

 

We collect information about our members, supporters and staff as well as farmers, landowners, gamekeepers and those attending our meets and events. This information includes personal details such as name and contact details. We may also hold photographs, family details, information about farmers’ and landowners’ land boundaries and other information relevant to our hunting and social activities.

We use this information for hunt administration, organising meets and other hunt activities (including the safety of our hounds and supporters), to communicate about forthcoming events and to keep people updated with news and information about the hunt.

We collect information from you directly and may, from time to time, contact you to check that it is still accurate. Occasionally, we may also collect information about you from other organisations (for example, the AMHB).

We will only use your personal data where the law allows us to do so. Most commonly we rely on the following legal bases for processing your personal data:

Where we need to perform the contract we have entered into with you. Information processed for this purpose includes, but is not limited to, the information you provide when you subscribe or register for an event.

Where we have a legitimate interest to do so for purposes listed within this privacy notice. Where we use legitimate interest as the basis for our processing we have carefully considered each of the ways we process your data to ensure that we carry out our activities with a focus on the interests of our supporters, farmers, landowners, staff and gamekeepers and in the most efficient and effective way.

Where your consent is required, for example where sensitive personal data is recorded. You can withdraw your consent at any time and we will stop any processing of your personal data requiring your consent.

Your information will be keep securely; access is restricted to those involved in the running of the hunt (for example, the Masters and Hon. Secretary). We do occasionally share information with direct connections of the hunt (for example, we use third party software to manage our email list).

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We consider our relationship with you to be lasting and we may retain much of your data indefinitely unless you request otherwise or where we are relying on your consent.

 

Your rights

You are able to do any of the following:

• Ask us to change how we communicate with you.
• Ask us to correct or delete your information or ask us to stop or restrict our use of it.
• Request a copy of the information we hold on you.

To do so, and to raise any other queries or concerns, please contact the Hunt using the contact form here. We will then consider your request in accordance with data privacy legislation.

Updates to this policy

From time to time, we may update this privacy policy. We will endeavour to let you know about any substantive changes.